After school and Breakfast Club Sessions
Our Childcare online Booking software has been specifically created for multiple sessions, but with the addition of caping the capacity. For example your afterschool club may have three sessions, 3pm to 4pm, 3pm to 5pm and 3pm to 6pm, but you may want to ensure that the capacity doesn’t exceed 30. By default the simultaneous capacity option is checked, this ensure when sessions overlap that the capacity doesn’t exceed your specified amount.
Daily Registers / Sign in
Registers and Sign-in are automatically created each day, registers can be customised to show whatever information you require such as medical and allergies, you can also set flags to highlight any important changes.
There are two versions of the sign-in register, the electronic version opens-up a host of features, such as managing ‘drop-ins’ or applying late fees.
Effectively although in the above example there are 3 sessions they are all part of the same one, in this case the system will combine the register. Regardless of whether you’re using the electronic or the print register you have the option of view just one register that encompasses all the overlapping sessions.
Do you have to pickup from a school to take children to your club location? CoB can automatically assign places to your bus and let parents know when it’s full.
Paperless Invoicing / Statements
Parent bookings receive an invoice by email, any booking invoices can be reproduced by the parents from their statements.
Cut off dates
There are some after school clubs and breakfast clubs that need to know in advance just how many staff are required for a particular session. By controlling how many days before your session parents can book or cancel helps to have more control over dealing with capacity.
Dealing with drop-ins
We know there are many occasions when parents ‘forget’ to book or need last minute childcare, particular when it comes to after school clubs. By using the electronic sign-in together with the option to add a add ‘On the day rate’ within the session, you are able to easily add a child and automatic add the on the day rate to the parents account.
Applying late fees
Another useful feature particularly when dealing with afterschool clubs is late pickups, for example a parent has booked until 4.30pm but doesn’t pick up until 5pm. You can add a late fee to a session and apply that fee on to the electronic register, the fee is then added to the parent’s account.
There are numerous ways to promote your after school or breakfast club session, you can offer a discount if a parent books a session before x number of days before, or offer a discount before a certain date in a term. Sibling discounts are applied automatically if they are set, you can also set a staff discount. Promotional codes can be created using a percentage amount or value.
When a capacity is reached the session will appear as ‘Full’ to a parent. This can be replaced with the word ‘Wait List’, this will allow a parent to add their name to a wait list.
There is no limited to the amount of locations you can have. There is also the ability to assign location manager. Location managers only see booking information, registers and parent/child data relevant to that location.
Fine tuning your Session
Perhaps your breakfast club needs to reduce capacity on a Friday, that’s no problem just simply search for the relevant session day and change that capacity.
Add Saturday & Sunday
Most wraparound childcare bookings only require a five day week, so by default we switch off the weekend, but with a simple tick in the system setting and you can then allow bookings over the weekend too.
The mail merge feature helps you market your clubs, you can use the filter options to create your email list and add attachments. Sent emails are tracked and open/read emails are part of the statistics.