Features of CoB
The all in one Childcare Booking System
A childcare online Booking system with everything you need to run your out of schools club, saving up to 90% of your admin time, perfect for wraparound care such as afterschool clubs, breakfast clubs & holiday clubs
Parents are now able to make booking on-line and make payments at the same time, which stops us having to chase outstanding payments. They are able to see what they have booked at any time and update their personal details as things change.
Louise Lambert (School Business Manager)
Bignold Primary School & Nursery
All in one childcare online booking system
Everything you need to maintain your out of schools clubs, Childcare online Booking (CoB) is an ‘all in one’ solution, whether you’re using it for wraparound care, extra curricular, breakfast clubs and afterschool club, school trips or school dinners, there are no hidden costs or extras. We charge a small monthly percentage on bookings each month, this includes setup, training, support and updates (version 2.0 included).
All features are available to everyone, one simple solution. You can also be assured that our system is secure, OFSTED and GDPR Compliant.
Developed over 10 years, working with schools, clubs and nurseries we’ve developed software that ticks all the boxes.
Available online 24/7, allowing parents to book their childcare from their mobile device or desktop computer and at the same time saving you up to 90% on your daily administration. If you have a question, or would like to know more about our Childcare online Booking system 2.0 please contact us.
The All in One Childcare online Booking System
Electronic Registers & Electronic Sign-in
Documentation & going digital
- Contract reminders are automatically emailed at the end of the month, ad-hoc bookings confirmations are sent to confirm a parent booking.
- Choose electronic sign-in and you’ll be able to maintain historical information (useful for OFSTED) and automatically take care of those unexpected drop-ins.
- Keep track of daily session numbers, instantly view/print registers and view medical/allergy information along with any other data you want to see.
- Access over18 reports are available to show attendence and finance reporting. You also have the ability to export any data table in to Excel.
- Powerful feature rich electronic sign-in register. Click here to take a closer look at electronic sign-in.
- Safeguarding incident/accident – quickly and accurately allows staff to record incidents.
Taking care of sessions
- Set a daily capacity, share your capicity across other linked sessions
- Set a contract rate, sibling discount and staff rate
- Configure Early booking discounts
- Set a cut off date and time for parent bookings
- Fine tune sessions on a daily basis
- Restrict bookings by age/year group
- Specify whether parents can cancel using cut off days & time
- Request payment via BACS, Online Payment, Childcare Vouchers or Tax Free Vouchers and more.
- Add late fees and charge different rate for on the day bookings
- Set up buses to control capacity at different locations
Powerful, configurable session options
Mobile friendly, just like an App
24/7 Parent booking
- Mobile friendly. We see over 80% of bookings made on a mobile device
- Just 2 clicks for parents to make a booking
- Multiple payment types available including Childcare Voucher, Card Payments, Tax Free Vouchers, BACS and support for payment gateways such as PayPal, Stripe, WorldPay, Opayo (sagepay) and PaymentSense.
- Statement balance and booking summary are clearly visible on the parent dashboard. PDF invoices can be accessed from their statement
- Paperless invoicing, parent’s automatically receive booking confirmation and invoices
- If the session is full parents can add their name to a wait list
- Promotional codes can be applied at checkout
- Mobile version works just like a Childcare online Booking App
- Full 7 day week can be enabled, ideal for holiday club support
Safeguarding Incident Reporting
- Set-up Staff Members & predefine categories
- Parent/Child search ensures quick & accurate reporting
- Maintain on on-going log of outcomes & actions
- Dashboard displays any outstanding incidents
- Quickly access historical reporting
Mailmerge
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Help promote clubs to parents
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Add attachments such as posters or images
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Use and track promotional codes.
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Filter email addresses by various clubs or sessions
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Download email addresses
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View mailmerge statistics
Mailmerge function with club/sessions filters
Not only has it [CoB] saved time in reducing administration hours, it has also provided the opportunity to increase business and therefore increase our turnover
Lynne Constantine (Business Development Manager)
Claires Court School