Online bookings & scheduling
Parents book online while you control sessions, capacity, cut-off times and cancellation rules.
One connected childcare management system
Childcare Booking System Features
CoB brings online bookings, live registers, payments, parent communication and day-to-day childcare administration into one practical platform.
Built for breakfast clubs, after-school clubs, wraparound care, holiday clubs, nurseries, schools and providers working across several locations.
Genuine CoB product screens
What CoB brings together
From a parent’s booking to the information staff need
Each part of CoB is connected, reducing repeated data entry and helping your team work from current booking, attendance and account information.
Live registers & attendance
Registers reflect bookings and put sign-in, sign-out and important child information in one view.
Parent mobile app
Parents can manage bookings, payments, statements, notes and notifications from their phone.
Payments & accounts
Keep invoices, statements, supported payment methods and outstanding balances organised.
Forms & records
Build the forms your setting needs, request signatures and retain organised submissions.
Reports & exports
Review financial, booking and attendance information, then export data for further work.
Parent communication
Send notifications and targeted messages while keeping booking notes visible to staff.
Safeguarding information
Keep medical, allergy, emergency and safeguarding records accessible to authorised staff.
A closer look
Childcare administration tools built around the working day
Set up how your provision operates, give parents clear self-service options and keep your staff working from connected information.
01
Bookings & scheduling
Flexible Online Childcare Bookings
Parents can make childcare bookings online while you define the sessions, availability and rules behind them. CoB supports flexible ad-hoc booking and repeat contract arrangements, helping providers accommodate different ways families use childcare.
- Ad-hoc and contract bookings
- Session-based setup and adjustments
- Capacity controls and waiting lists
- Booking cut-off and cancellation rules
- Single- and multi-location operation
02
Registers & attendance
Live Childcare Registers and Digital Sign-In
Daily registers are generated from current bookings. Staff can record digital sign-in and sign-out, add an unexpected session when required and refer back to historic attendance records without maintaining separate paper lists.
The electronic childcare register can display medical and allergy alerts, parent booking notes and emergency information alongside attendance. For providers with several locations, access to registers can be limited by location.
- Live daily register information
- Digital attendance and signature capture
- Medical, allergy and parent-note visibility
- Historic attendance records
Parent experience
A Childcare Booking App for Parents
Parents can manage everyday childcare tasks from their phone, reducing routine booking and account enquiries for your team.
Bookings and account access
Make bookings, pay for sessions, review statements and see current booking information.
Useful notifications
Receive booking confirmations, provider messages and sign-in or sign-out alerts.
Notes that reach the register
Parents can add notes to bookings so staff see relevant information on the daily register.
Money and important information
Keep accounts organised and child information close to the register
Payments & accounts
Childcare Payments Without the Administration Headache
CoB keeps bookings and parent accounts connected. Providers can use online card payments alongside other configured methods, including childcare vouchers and Tax-Free Childcare.
- Invoices and parent statements
- Online card payments
- Outstanding balance reporting
- Childcare vouchers and Tax-Free Childcare records
- Configurable payment methods
Child information
Important Child Information Where Staff Need It
Authorised staff can access current information that supports safe day-to-day care, including medical details, allergies, emergency contacts, authorised collectors and updates made by parents.
- Medical and allergy information
- Emergency contacts and authorised collectors
- Parent updates highlighted for staff
- Safeguarding incident records
- Controlled, location-aware access
These tools support your setting’s safeguarding processes; the software does not replace your policies, professional judgement or regulatory responsibilities.
03
Forms & records
Create the Digital Forms Your Setting Needs
Build a reusable form library around the information your provision collects. Forms can be kept for administrative use or shared with parents, and submissions remain organised for future reference.
- Custom form templates
- Accident, consent and safeguarding records
- Parent-facing or admin-only forms
- Electronic signature requests
- Searchable submission library
04
Reports & exports
Childcare Reports Without Rebuilding Spreadsheets
Use operational and financial views to understand bookings, attendance, occupancy, session delivery, balances and debtors. Data tables can be exported to CSV for work in Excel or accounting processes.
- Booking and attendance information
- Occupancy and session-delivery views
- Financial and outstanding-balance reporting
- CSV and Excel-friendly exports
Fill places and keep people informed
Practical tools for communication, pricing and capacity
Configure the options that suit your provision rather than forcing every setting into the same operating model.
Keep Parents Informed Without Endless Phone Calls
Send instant app notifications, booking confirmations and sign-in or sign-out alerts. Target parent emails using filters, create mail-merge communications and include attachments when required.
- Push notifications and confirmations
- Targeted emails and mail merge
- Parent booking notes visible to staff
Flexible Pricing, Discounts and Promotions
Providers configure the pricing rules that fit their service, including sibling or staff discounts, early-booking offers, promotional codes, custom discounts and late-collection fees.
- Sibling and staff discounts
- Promotional and early-booking offers
- Configurable late fees
Make Better Use of Every Available Place
Set session capacity, use waiting lists to manage demand and review occupancy information for staffing and session planning. Your team remains in control of when places become available.
- Session capacity limits
- Waiting-list management
- Occupancy information for planning
One System for One Setting or Many
CoB supports individual settings and organisations operating across several locations. Location managers can be restricted to the registers and sign-in information relevant to their provision.
- Single- or multi-location setup
- Location-specific register access
- Connected administrative oversight
Built for different provisions
Does CoB handle your type of childcare?
The same connected system can be configured around different session patterns, booking rules, locations and ways of working.
After-school clubsOnline sessions, capacity and parent accounts
Breakfast clubsMorning bookings and daily registers
Holiday clubsFlexible dates, places and payment options
Wraparound careBreakfast and after-school provision together
NurseriesBookings, parent information and accounts
Multi-site providersLocation-aware access and oversight
Provider experience
What connected administration means in practice
These comments are reproduced from customer testimonials on the existing Childcare Online Booking website.
“It has saved time, money and reduced the amount of bad payers. Parents love the flexibility the system offers.”
“Since using our COB system we have drastically reduced admin time and made parents happy.”
Features FAQs
Questions childcare providers ask
Clear answers about what the CoB childcare management system can support.
What features are included with Childcare Online Booking?
CoB connects online bookings, live registers, parent accounts, payments, forms, reports, communication and safeguarding records. The exact configuration can reflect your sessions, locations and payment methods.
Can CoB manage breakfast and after-school club bookings?
Yes. Providers can create session-based booking options for breakfast clubs, after-school clubs, wraparound care and holiday clubs, with capacity and booking rules for each session.
Does CoB include electronic registers?
Yes. Daily registers are generated from bookings and support digital sign-in and sign-out, attendance history, unexpected sessions, parent notes and relevant child information.
Is there a mobile app for parents?
Yes. Parents can use the mobile app to make bookings, pay, review statements, add booking notes and receive booking or attendance notifications.
Can parents use Tax-Free Childcare or childcare vouchers?
CoB supports childcare vouchers, Tax-Free Childcare and other configurable payment methods alongside online card payments. Providers retain control of how payments are recorded and reconciled.
Can I manage more than one childcare location?
Yes. CoB supports single- and multi-location organisations, including location-specific access to registers and sign-in information.
Can I create my own childcare forms?
Yes. The form library supports custom templates, parent-facing or administrative forms, organised submissions and electronic signature requests.
See the connected system
See how CoB could work for your setting
Explore the complete system with a free demo and see how bookings, registers, payments and parent administration work together.